Description

Contracts Manager

Department: Customer Service

Job Summary:

The Contracts Manager is responsible for overseeing, reviewing, and managing all contractual documentation for our commercial modular construction company. This role involves preparing, negotiating, and finalizing sales, purchase, leasing, and government contracts to support business goals. The Contracts Manager ensures compliance with corporate standards and legal requirements, coordinates with internal teams and clients, and maintains organized contract records for seamless accessibility. The ideal candidate will bring extensive experience in contract administration, construction or leasing contracts, and a high level of organizational skill and customer service.

Key Responsibilities:

Contract Preparation and Processing

•         Prepare and finalize sales and purchase contracts, construction contracts, and leasing agreements for modular commercial construction projects.
•         Ensure that all contracts align with corporate guidelines and legal standards per construction law.
•         Review contract terms and conditions, identifying any discrepancies, and working to resolve these before contract finalization.

Contract Negotiation and Resolution

•         Negotiate contract terms and conditions with clients, subcontractors, and vendors to reach mutually beneficial agreements.
•         Communicate effectively with internal and external stakeholders to resolve conflicts or questions regarding contract terms. 
•         Work closely with the Director of Customer & Process Excellence and the Chief Operating Officer (COO) on contract terms, final terms, and schedule of values to ensure alignment with company objectives and financial targets.

Compliance and Documentation Management

•         Maintain a meticulous filing system for all contractual paperwork, ensuring compliance with federal, state, and company documentation requirements.
•         Conduct periodic reviews of contracts and track contract deadlines, amendments, and renewals to ensure timely action.

Legal Review and Editing

•         Review contracts for accuracy, verifying that all terms comply with legal standards and client requirements.
•         Utilize Super Legal AI or other legal (approved) AI tools as a supplement to analyze contracts, streamline repetitive tasks, generate legal insights, and support data informed decision-making.
•         Edit and submit contracts for client review, ensuring accurate use of legal terminology and clear language for client understanding.

Collaboration and Customer Service

•         Work closely with sales teams, project managers, and operations teams to ensure that contract requirements are understood and met.
•         Provide outstanding service to clients and internal teams by promptly addressing questions and ensuring a seamless contract process.

Reporting and Performance Improvement

•         Compile data and generate reports on contract statuses and department performance.
•         Identify opportunities to streamline the contract process and improve compliance, efficiency, and client satisfaction.

Requirements

Qualifications:

• Minimum of 2-4 years of paralegal experience in commercial construction.
• Proven experience with government and commercial contract negotiations and processing, particularly in modular or commercial construction.
• Proficiency in Microsoft Word, data entry systems, and document management platforms.
• Focus on strong editing, comparison, and analytical skills for contract documentation.
• Excellent organizational skills and the ability to maintain accurate records in a fast-paced environment.
• Exceptional verbal and written communication skills for client interaction and internal collaboration.
• Familiarity with legal terms and construction industry jargon to streamline contract processes.
• Have a solid work ethic that includes doing the right thing, being reliable, trustworthy and honest.
   

 Core Competencies:

• Customer Focused: Committed to understanding, communicating, and meeting client needs with a high level of responsiveness and professionalism.
• Detail-Oriented: Demonstrates accuracy and thoroughness in reviewing and managing documentation.
• Organized: Able to prioritize tasks and manage multiple contracts efficiently.
• Integrity: Maintains confidentiality and adheres to company policies and legal requirements.
• Problem-Solving: Takes initiative to address issues and find effective solutions through negotiation and collaboration.